Audit Committee Mandate |
IntroductionThe Audit Committee (the “Committee”) is appointed by the Board of Directors (the “Board”) of Accord Financial Corp. (the “Company”) and has the responsibilities and duties as set out below: Mandate1. To assist the Board in fulfilling its oversight responsibilities for:
2. To perform such duties as may be required under any applicable legislation and regulations including those of the Ontario Securities Commission (“OSC”) and the Toronto Stock Exchange (“TSX”) as more fully described under the heading "Duties" below. 3. To perform such other duties as may from time to time be assigned to the Committee by the Board. 4. To act as the Audit Committee for any other company beneficially owned by the Company, as determined by the Board. AuthorityThe Committee has authority to:
DutiesThe duties of the Committee shall be to: Financial Information
Compliance
Internal Controls
External Auditors
Reporting/ Other Duties
Committee CompositionStructureThe Committee shall be composed of not less than 3 Board members. Each member must be financially literate or become financially literate within a reasonable period of time subsequent to his/her appointment to the Committee. IndependenceEvery Committee member must be independent, as defined by instrument from time to time. No member of the Committee may be a current or former officer or employee of the Company or of any of its subsidiaries or affiliates. No member may be a person who is affiliated with the Company or of any of its subsidiaries or affiliates or related as determined by the Board for the purposes of the TSX Guidelines on Corporate Governance. Fees for acting as a Director or as a member of any committee of the Board (annual retainer and/or attendance fees) are the only compensation a member of the Committee may be paid by the Company. However, the foregoing will not serve to prevent a Director from exercising options to acquire shares of the Company granted by the Board. Appointment of Committee MembersMembers are appointed or reappointed annually by the Board, such appointments to take effect immediately following the annual meeting of the shareholders of the Company. Members shall hold office until their successors are appointed or until they cease to be Directors of the Company. VacanciesVacancies may be filled for the remainder of the current term of appointment by the Board. Appointment and Qualifications of Committee ChairThe Board shall appoint from the Committee membership, a chair for the Committee (the “Chair”) to preside at meetings. In the absence of the Chair, one of the other members of the Committee present shall be chosen from among those present to preside at that meeting. The Chair of the Committee must have all of the qualifications for Committee membership and have accounting or related financial expertise. MeetingsCalling of Meetings and QuorumMeetings of the Committee may be called by the Chair, by any member of the Committee, or by the external auditors. The Committee may call a meeting of the Board to consider any matter of concern to the Committee. The Committee shall not transact business at a meeting unless a quorum of the members is present. The quorum for a meeting of the Committee shall be two members. Written resolutions in lieu of a meeting are not permitted. Meetings may be held by telephone. Notice of MeetingsNotice of meetings of the Committee shall be sent by prepaid mail, by personal delivery or other means of transmitted or recorded communication or by telephone at least 12 hours before the meeting to each member of the Committee at the member's address or communication number last recorded with the Secretary. A Committee member may in any manner waive notice of a meeting of the Committee and attendance at a meeting is a waiver of notice of the meeting, except where a member attends for the express purpose of objecting to the transaction of any business on the ground that the meeting is not lawfully called. Notice to the External AuditorsThe external auditors are entitled to receive notice of every meeting of the Committee and to attend and be heard at each meeting and to have the opportunity to discuss matters with the independent directors, without the presence of management. FrequencyThe Committee shall meet at least four times annually. Secretary and MinutesThe Secretary of the Company or, in the absence of the Secretary, any other person appointed by the Committee shall act as Secretary of the Committee. Minutes of meetings of the Committee shall be recorded and maintained by the Secretary and subsequently presented to the Committee and to the Board, if required by the Board.
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